Newline Smartboard Interactive Panel: Using Google Meet

Watch the video above, or read the article below to learn how to host a meeting using your Newline board.

You can launch a Google Meeting directly from your Newline board. Please keep in mind this requires you to sign in with your Google account. When doing this, please make sure to type your password when no one is in the room to protect your privacy.

Additionally, when you are done with your meeting, it is required that you sign out of your Google account. If you leave your account signed in, anyone who has physical access to the panel will be able to access your emails and other private or confidential information. Always treat a Newline board as a shared device!

How to run through a Google Meet from start to finish

1. Open your application screen and launch the Google Meet application from your Newline board.
   
2. If you are not already signed in, tap "Sign in".
   
3. Type your full Springs email using the on-screen keyboard and tap "Next" when you are done.
4. On the privacy policy terms prompt, tap "Accept".
   
5. You will then be routed to the MySprings login page. Type in your Springs credentials to sign in.
   
   1. IMPORTANT NOTE: It is important that you do not ever sign in with others in the room. Typing on the on-screen keyboard will easily expose your password for anyone who can see it. Please give yourself enough time to sign in before the start of a meeting to protect your account information.
6. Once you are finished signing in, you will be brought back to the Google Meet starting page. Tap "Continue as [Your Name]" to proceed.
   

When you are signed in you will see the Google Meet home page. You'll have your scheduled meetings listed, as well as past meetings.

1. For a scheduled meeting, tap the meeting you would like to start on your list of scheduled meetings.
   
2. Just like on your computer or phone, it will prompt you to double check your camera input, microphone input, and camera effects window. Confirm these are working before entering the meeting.
   
   1. If you ever need to turn on/off your camera or microphone during the meeting, you can toggle them by clicking the "Camera" or "Microphone" buttons at the bottom of the screen.
      
3. Once you are ready, tap "Join" on your screen to begin or join the meeting.
   
4. Once you are in the meeting, it will look and act just like a Google Meet on your computer.

Once you are done with your meeting, tap the red "Hang up" button to end the call.

Sharing your screen

1. You can share your screen by pressing the "Share screen" button at the bottom of the screen.
   
   1. You will be prompted to share your device audio. Check the box to ensure your microphone stays on!
      
   2. You will be asked for permission to record or cast. Tap "Start now" to proceed, or tap "Cancel" to go back.
      
   3. Once you begin to screen share, it will share the entirety of your Newline display. Please be aware of this while in a meeting and do not share confidential information by mistake.
2. To access the content you wish to share, you may tap the Newline buttons at the bottom of the screen or on the front panel to navigate to it. It is recommended to have the application open ahead of time and quickly use the app switcher to view your content. You are still sharing your screen even if you've navigated to another app.
   
3. If you tap the annotate button on the left-hand side of the screen, you can use your stylus or finger to make marks that will be displayed to the meeting.
   
   1. A small menu will appear that allows you to "Select your tool".
      
      1. From right to left, the tools are: the Pen which allows you to write in different colors, the Eraser will remove previously made makes, and the Trash Can will clear your screen of all annotations.
         
      2. To begin writing or erasing you may tap anywhere on the screen.
   2. When you wish to change tools or stop making annotations, select the "Annotation" button on the left-hand side of the screen again to open the menu, then tap "Exit Annotations".
      
      1. You will need to tap this if you wish to interact with your applications again.
      2. Annotations will be cleared when you exit annotations, allowing you to proceed to other slides or pages. 
4. To stop screen sharing, swipe down from the top of the screen to show the Control Center. There will be an option from your active Google Meet notification to quit sharing your screen. Simply tap the notification to stop sharing, and then tap the notification itself to return to the call.
   

Signing out

To reiterate, it is very important that you sign out of your Google account when you are done using your Newline board in order to defend your privacy!

To sign out when you are finished:

1. Tap your profile picture on the Google Meet starting page. This will open your account information.
   
2. On this window, tap the down arrow next to "Switch account".
   
3. On the submenu that appears, tap "Manage accounts on this device".
   
4. Under the "Accounts for owners" section, tap your name.
   
5. Select "Remove account" at the bottom of the screen.
   
6. Tap "Remove account" on the confirmation window.
   

This will clear your data from all apps and protect your data and account. Unfortunately at this time there is not an easier way to do this process.

Questions?

If you have any questions, please submit an IT help ticket or refer to our extensive library of Newline help articles on Zendesk.