VCI (Service) Vendor Invoicing

VCI (Service) Vendor Invoicing

This article will review the vendor invoicing portal for student services. To accomplish this you will need to be an active vendor with Springs and have been issued a Purchase Order.

Step 1: Accessing the vendor invoicing portal

A link to the vendor invoicing portal will be included at the bottom of every email containing a Springs purchase order, but will also be found here in the Vendor FAQs.

Navigate to this link to reach the following.

You will use your vendor email on file. If this is your first time accessing the portal you will need to complete the “Forgot your password?” steps to setup your password.

If you receive an error message at any point during this process reach out to Purchasing@springscs.org or (951)225-7775.

Once you have a password. Sign in.

Step 2: Viewing and invoicing your purchase orders.

Once you’ve gained access you will be brought to a list of active purchase orders issued to your vendor. 

Each row will contain a single purchase order billable a single time per the details. These can be searched using the search bar near the right side to narrow it down by student name and PO number. (1)

You can select the blue ID number to view or download the PDF purchase order if needed as well.

Once the invoiceable date in the “Mark Complete” column has occurred you will have the ability to select “Invoice full” or “Invoice partial” (2)

To complete the process select Submit to invoice all POs you’ve entered values for. (3)

If you encounter any errors during the process please contact Purchasing@springscs.org

To follow up on payments invoiced, please contact accounts.payable@springscs.org