This article is for Principals, Vice Principals, and Site Facilitators (with Principal approval). If you are a teacher in need of a sub/temp, please contact your Principal, Vice Principal, or Site Facilitator.
For assistance or training with Frontline, please contact Virginia at virginia.holley@springscs.org, via chat, or call 951-225-7706.
What We Expect From You
- Enter absences for Certificated (Sub) and Classified (Temp) support staff into Frontline.
- Enter vacancies for "no employee req" jobs into Frontline.
- Utilize Springs substitutes and temporary staff to fill absences.
Please note that TCP is the designated platform for requesting time off.
After receiving approval for the time-off request, employees should proceed to enter their absence into Frontline to secure a substitute for the stated duration, if needed and approved by their supervisor.
Quick Guide:
To ensure smooth and efficient processes for requesting a substitute teacher or classified support (i.e. ACE, Aide), please review the following instructions carefully.
Step 1: Absence Reporting in Frontline
To ensure proper handling of absences, please remember that the initial step is to enter the absence into Frontline. This practice enables us to effectively manage and address staffing needs, allowing us to utilize our Springs Substitute and Temp employees and achieve cost savings for Springs.
- Employees do have access to:
- Manage Absences: Employees can create, review, or cancel their absences.
- Assignment Options: Employees can assign, request, mark as available for others, or indicate no substitute is needed.
- Personal Information: Employees have the ability to review and update their personal information.
- Provide Feedback.
- Shared Attachments: Employees can access shared attachments and documents.
- Preferred Substitutes/Temps: Employees can specify their preferred substitutes or temp staff.
- Frontline Support: Access to the Frontline Support page for assistance and guidance.
Step 2: Request from Scoot Education
If it becomes impossible to secure a Springs employee as a Substitute Teacher, ACE, or Aide within 48 hours before the absence, you may submit a Scoot request.
* Important Notes:
- Non-credentialed positions (ACE/Aide) can be requested only in cases where it is necessary to ensure classroom safety or if an absence is longer than 3 days.
- Please follow this protocol for last-minute requests as well.
When making a Scoot request, ensure that you provide thorough details by choosing from the available options: classification, grades, and reason. Additionally, in the notes section, don't forget to specify the name of the employee for whom this request is being submitted.
Step 3: Update Frontline (if needed)
When a Scoot substitute is secured, please adjust the Frontline absence status to "no sub required" and make a note indicating that a Scoot substitute has filled the assignment. This action is crucial for our Frontline reporting.
Requesting Additional Support:
If you require additional classified support at your site, such as for special projects or extra assistance, kindly complete a Temp Request Form and send it via email to Virginia Holley. This form will aid us in promptly evaluating and meeting your staffing requirements.
The Temp Request Form can be found in HR HQ for Supervisors.
Questions
If you have any questions, need further assistance, or require training, please feel free to contact Virginia Holley. Her regular office hours are Monday through Friday from 6:00 am to 2:30 pm, though they may vary depending on her workload.
Thank you for your attention to these reminders. Your cooperation in following these procedures is greatly appreciated.
Virginia and Joni
Virginia Holley, Sub Coordinator, virginia.holley@springscs.org
Joni Rogers, Director of Recruitment & Hiring, joni.rogers@springscs.org
Useful Information
Popular Questions for Employees
Popular Questions for Campus Users
(These instructions are also attached as a PDF file.)
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